What is the SAP Incompletion log?
Incompletion log plays a very important role in creating sales order, it identifies the missing or incomplete data in sales documents. It helps users to find and fill in the required information, ensuring the document is complete and can be processed smoothly.
When creating sales transactions in Tcode VA01, the user inputs data such as the sold-to party, ship-to party, P.O. number, material, quantity, etc., according to business requirements. Additionally, the business requires certain mandatory data to be included in the sales order. The incompletion log functions as a warning or alert, prompting the user to add the required information specified by the business.
Process to check data alignment with Business Requirements:
Incompletion log can be checked while creating sales order (Tcode-VA01) or while changing the sales order (Tcode-VA02).
Enter the sales order number and press Enter.
Go to the "Edit" menu and select "Incompletion Log" or press Ctrl+F8.
Check the screenshot for your reference
After following the above steps if data is completed then the system will show below message.
Message appears – “Document is complete”
How to review the Incompletion log & correct the incomplete information:
The Incompletion log screen will display a list of missing or incomplete fields. These fields are organized by section (e.g., header data, item data). Each entry shows the field name and a short description of what is missing.
To correct the incomplete information, double-click on an entry in the Incompletion Log to navigate directly to the missing or incomplete field & fill in the necessary information for each incomplete field.
Screenshot for your reference- (At item Level Gross weight & Net weight are missing)
Once all the fields have been maintained click on Save button the information will be saved in document.
Message appear– “Document is complete”
Incompletion log have block at following incompletion groups:
Sales - Header
Sales - Item
Sales - Sched. Line
Partner
Sales Activity
Delivery header
Delivery item
Procedure to setup Incompletion log as per Business Requirements:
We will understand the setup process by considering below example-Business Requirement-
The client's business requirement was to make the P.O. number field mandatory, ensuring that a sales order cannot be saved without entering a P.O. number.
Path for Incompletion procedure- SPRO > SAP Reference IMG > Sales & distribution > Basic functions > Log of Incompletion items > Define Incompletion procedures.
Select Group- A (Sales- Header) & click Procedures
Click on Sales order In. Procedure- 11 (Standard order)
Create procedure Y1 Standard order and click save button.
To meet the client's requirement of making the P.O. number field mandatory, the technical name for the field (BSTKD) was added. In the screen for creating missing data fields, select KBES (Sales Header - PO Data). In the status group field, choose the level at which you want to block the sales order; we selected 03 (order level and billing level). Selecting the warning dialog box will provide a popup alert to enter the P.O. number before saving and click on the save button.
SPRO > SAP Reference IMG > Sales & distribution > Basic functions > Log of Incompletion items > Assign Incompletion procedures. Assign Sales type- YOOR to Procedure-Z1, check the Incompletion message dialog box it will give the warning message and click on save button.
Go to Tcode- VA01 and maintain the data except PO Number field and check incompletion log - Go to the "Edit" menu and select "Incompletion Log" or press Ctrl+F8.It will show the log as in below screenshot.
Now you can double-click on PO Number field it will go directly to the missing or incomplete field screen & fill in the necessary information and save the order. Client requirement is fulfilled.
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