Manual Output Triggering in SAP Using VL71 and VF31

In SAP ERP, output management for delivery and billing documents is typically automated. However, there are scenarios where manual output triggering becomes necessary—such as reprinting documents or handling exceptions. This article provides a step-by-step guide on how to manually trigger output using transaction codes VL71 and VF31.

 VL71 – Manual Output for Delivery Documents

Purpose: To manually generate or reprint output (e.g., delivery notes) for delivery documents in the logistics module.

• Steps:

• Transaction Code: VL71

• Selection Parameters:

• Delivery: Enter the delivery document number.

• Output Type: e.g., LD00 for delivery note.

• Transmission Medium: Print, EDI, Email, etc.

• Dispatch Time: e.g., 1 for "Send Immediately".

Click Execute.

From the output list, select the relevant document and execute it

• Note: The delivery document must be complete and a valid output type must be assigned to it.

  
  

VF31 – Manual Output for Billing Documents

Purpose: To manually generate or resend output (e.g., invoices) for billing documents in the SD module.

Steps:

• Transaction Code: VF31

• Selection Parameters:

• Billing Document: Enter the invoice number.

• Output Type: e.g., RD00 for invoice.

• Transmission Medium: As applicable.

• Click Execute.

• The system displays the relevant output records.

• From the output list, select the relevant document and execute it

• Note: The billing document must be posted and must have the output type assigned in its condition records.

Common Issues and Resolutions

• Missing Output Type: Ensure the output type is maintained in transaction NACE.

• Transmission Errors: Confirm that the transmission medium and communication method (email, print, etc.) are configured correctly.

• Document Not Complete: Ensure the document status allows output (e.g., fully processed or pos