Account Assignment Configuration in SAP

In organizations operating within the SAP environment, finance department personnel are occasionally required to allocate accumulated amounts (such as expenses) to multiple cost centers or accounts using predefined distribution rules or allocation cycles (e.g., via cost distribution or assessment processes).

 Let’s now go through the step-by-step procedure to accomplish this in SAP.

Creating Account Assignment Models in SAP Using Transaction FKMT

It can be accessed via the following SAP menu path:Accounting → Financial Accounting → General Ledger → Document Entry → Reference Documents → FKMT - Account Assignment Model

Enter a value in the Acct Assignment Model field and press the Create button to proceed.

Select the Chart of Accounts and Currency to be used in the Account Assignment Model, and enter a sample text in the Reference Text field.

If tax calculation is required, check the "Calculate Tax" option.

If you want the system to automatically distribute the amounts to cost centers and cost elements, select the "Equivalence" checkbox as well.

Once the necessary fields are completed, proceed by clicking the Line Items button to enter the posting details.

The expense accounts within the Account Assignment Model are distributed based on cost centers. To do this, enter the following details for each line item: posting key (40), company code, tax code, and the relevant cost center. Once the data is entered, save the line items to complete the model.

The distribution in the Equiv (Equivalence) field should be made so that the total value adds up to 100, ensuring proportional allocation across cost centers.

How to Post an Invoice Using a Predefined Account Assignment Model in SAP

Go to transaction code F-02.

Click the Account Assignment Model button.

From the window that appears, choose the Account Assignment Model you created earlier.

After entering an amount in the Debit Distribution field and pressing the Back button, the related line items are automatically generated based on the predefined distribution logic.

The credit entry for the invoice is then added to complete the posting.

To review the entered data, click the Display Document Overview button.

To view or edit the details, double-click the relevant line item.

The system distributes the amount proportionally as defined, and records it in accordance with the specified cost center and tax code settings.